Implement One of the Five PMO Types in Your Organization

A Project Management Office is an integrated, co-ordinating body within an organisation (or project) that provides an important point for the field of project management. It provides common planning and reporting processes and brings structure and support to estimating, justifying, outlining, organizing, tracking and performing projects. It also encourages the resolution of conflicts caused by limited assets and other limitations.

“Here's the TenStep guest blog post "Implement One of the Five PMO Types in Your Organization":

Over the last ten years, Project Management Offices (PMOs) have become a common sight in most medium to large organizations. In many organizations there are even multiple PMOs, each responsible for a functional department. In general, there are five types of PMOs.

Type I. Project Reporting. This type of PMO has visibility to all the projects, and provides consolidated reporting of project status, budget, duration, issues, etc. They receive this information from project status reports. They may also keep certain metrics on how all of the projects are performing - for instance, the percentage of projects that are successful.

Type II. Project Management Infrastructure. This type gets the PMO more formally involved with how projects are managed. The PMO establishes project management standards and guidelines. They create common templates and processes. They can also create project repositories for storing project and project management information.

Type III. Project Management Services. In addition to creating infrastructure, these PMOs provide services to projects and project managers. This includes training and coaching for project managers and team members, sponsoring project managers for certification, performing project assessments and more.

Type IV. The Strategic PMO. These PMOs provide reporting, infrastructure and services as described previously. They also have hands-on project managers that manage projects. However, the PMO only has a few very strong project managers that are assigned to the larger strategic projects.

Type V. Center of Excellence. This PMO is similar to the Type IV except that the PMO is home to all project managers. The PMO is responsible for managing all projects in the organization. There still may be people that perform the role of an ad-hoc project manager on smaller projects, but all of the formal project managers report into the PMO. The head of the PMO has responsibility for these project management resources, and assigns the project managers to projects as needed.

A PMO supports the project environment generally and project managers specifically. There is no right way or wrong way to set up a PMO. Each organization chooses the right model that makes sense to them, given the needs, focus and available resources.

At TenStep, we specialize in helping organizations set up and run a Value-Add PMO that meets your needs. Contact us to discuss how we can help your organization.

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