Learn How to Convince Executives of the Value of Project Management

Project management is the value driver that helps organizations get the most out of their performances. Good project management discipline is the way to overcome shortcomings. Having good project management skills does not mean you have no problems. It does not mean that risks go away. The value of good project management is that you have standard processes in place to deal with all contingencies.

“Here's the TenStep guest blog post "Learn How to Convince Executives of the Value of Project Management":

There is no question that good project management practices provide value to an organization. The exact argument to use for convincing executives of the value of common project management practices is different from company to company because every company has a unique culture and unique problems they face.

Is Your Company Feeling Pain Today?

If your organization delivers projects okay today, your arguments would have to focus on how project management would bring improvements in project cycle time, costs and overall quality. However, the argument is easier if you can identify areas where your organization is feeling some pain today. I believe the majority of organizations have a spotty reputation for delivering projects within expectations. Characteristics of these organizations include:

  • Consistently completing projects late, overbudget, or not meeting agreed upon requirements
  • Weak processes and techniques used inconsistently by project managers
  • Minimal project management is applied reactively and is not seen as providing value
  • The time required to manage projects proactively is not built into the schedule and is considered 'overhead'
  • Projects are 'successful' in spite of weak project management, through heavy stress and overtime work throughout the life cycle

Good project management discipline is the way to overcome these shortcomings. Having good project management skills does not mean you have no problems. It does not mean that risks go away. The value of good project management is that you have standard processes in place to deal with all of these events.

High-Level Value Proposition

Implementing a common set of project management practices takes effort and resources. However, the value of project management to the organization is much greater, and includes:

  • Better expectation-setting though up-front estimating, planning and project definition
  • Faster execution through the reuse of common processes and templates
  • Fewer project problems encountered utilizing proactive project management processes
  • Better organizational decision-making through more accurate project information and more effective communication
  • Higher client satisfaction and less rework by building a higher quality product the first time

These are high-level and general benefits of project management. Next week we will review these benefits in more detail.

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