Nothing Beats Regular Deliverables

Call it agile - or anything else - but nothing beats regular deliverables as a best practice on projects. Here's why.

Here's how employing an aggressive, disciplined schedule with regular deliverables supports every main objective outlined in the PMBOK Guide:

Project Integration Management (PMBOK® Guide - Fifth Edition-aligned)

  • Project Integration Management - Integrating the pieces of a project is hard work. Forcing regular deliverables automatically begins to integrate various project management components in a realistic way.
  • Direct, Monitor, and Control Project Work - It is easier to direct, control, and monitor a project in smaller chunks of work within shorter timeframes - and make course corrections if necessary.
  • Controlling Changes and Closing a Project - Smaller and more frequent deliverables will translate to smaller, although not necessarily more frequent, Change Orders - an efficient and more manageable situation given the reality of Change Orders.

Project Scope Management (PMBOK® Guide - Fifth Edition-aligned)

  • Project Requirements and Defining Scope - This requires thinking big and broad - but also decomposing larger chucks down to smaller ones. If you can decompose down to very manageable tasks that can be delivered frequently, you, the team, and stakeholders will gain confidence related to the requirements and scope.
  • Creating the Work Breakdown Structure - The WBS will be more believable and understandable with a task breakdown based on regular deliverables.
  • Monitoring and Controlling Project Scope - Regular deliverables are more likely to reveal scope variation - and allow for correction - than sporadic deliverables.

Project Time Management (PMBOK® Guide - Fifth Edition-aligned)

  • Defining and Sequencing Project Activities - Smaller activities contain more direct - atomic level - dependencies in each other, enabling much cleaner sequencing.
  • Estimating Activity Resources and Durations - It is much easier to estimate small chunks of work accurately than larger, extended ones.
  • Developing and Controlling the Project Schedule - Regular taskings and due dates sets up a paced "battle rhythm" on the project that raises the level of performance, engagement, excitement, and reliability.

Project Cost Management (PMBOK® Guide - Fifth Edition-aligned)

  • Planning Project Costs - It is easier to plan costs accurately by aggregating smaller, well-understood costs, than to look at overall costs, or costs of larger, less frequently delivered units of work.
  • Controlling Project Costs - Because of the improvements to accuracy and control, regular deliverables support the control of project costs.

Project Quality Management (PMBOK® Guide - Fifth Edition-aligned)

  • Plan Quality Management - Quality is almost always better on smaller, manageable chunks of work than or larger, more complex deliverables.
  • Quality Assurance and Quality Control - Quality needs consistency, and consistent scheduled deliverables supports a regular system of quality checks.

Project Human Resource Management (PMBOK® Guide - Fifth Edition-aligned)

  • Planning Project Human Resources - Regularity of work makes it easier to plan the use of personnel, and to determine the human resources required.
  • Managing Project Human Resources - Managing people and deliverables on a regular, predictable schedule is much easier - with clearer verification, validation, and metrics.

Project Communications Management (PMBOK® Guide - Fifth Edition-aligned)

  • Plan and Manage Project Communications - Regular communications is always best, and a schedule for regular deliverables provides the subject matter and discipline for regular communication.
  • Control Project Communications - Regular deliverables provides a discipline that defines roles and responsibilities that support well-controlled project communications.

Project Risk Management (PMBOK® Guide - Fifth Edition-aligned)

  • Risk Management Planning - Project risks will be fewer - and easier to monitor.
  • Identifying Project Risks - It is cleaner to identify risks on smaller chunks of work.
  • Performing Risk Analysis - Analyzing risks is accomplished much better on a regular monitoring schedule.
  • Risk Response and Control - Regularity and frequency support better response and control.

Project Procurement Management (PMBOK® Guide - Fifth Edition-aligned)

  • Planning Project Procurement Management - Regular deliverables supports the "battle rhythm" that will allow for better procurement planning.
  • Managing Procurements - Smaller tasks mean smaller procurements per task, so lines of responsibility are better understood.

Project Stakeholder Management (PMBOK® Guide - Fifth Edition-aligned)

  • Project Stakeholder Management - One of the biggest benefits, stakeholders will always know what to expect and will be able to see and evaluate progress regularly.
  • Managing and Controlling Stakeholder Engagement - Gaining feedback, buy-in, and consensus among stakeholders is much easier with smaller deliverables.

By using the simple approach of employing smaller and more frequent deliverables on projects, you can effectively do a better job on each and every area outlined in the PMBOK Guide. The above list was taken directly from our PMBOK® Guide - Fifth Edition-aligned PMP exam prep training, where each evaluated area above corresponds with a course.

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