Project Management in Three Broad Strokes

Projects are all around us. Virtually every organization runs projects, either formally or informally. In this post, learners will be equipped with the language and mindset for planning and managing projects by properly setting project goals and objectives, and thus able to prioritize amongst project objectives.

“Here's the TenStep guest blog post "Project Management in Three Broad Strokes":

There is so much to learn to become a great project manager. (This free ebook will help.) You have to juggle time, money, people, equipment and materials. To do it all, some people feel like they have to be a miracle worker! But it's not the case. Just take these essential steps.

1. Plan carefully

Plan the project before you immediately jump into execution. Define the process by which you're going to manage your project from start to finish. Be sure to adopt and define the project management processes as well as the project lifecycle processes. You will need to do the following activities.

  • Define the work, including project objectives, scope, deliverables, risks, constraints, assumptions, organization, etc.
  • Lay out a baseline project schedule
  • Estimate the cost of the project and prepare the budget
  • State how you will manage the project, including communication plan, risk plan and any other plans needed

2. Execute swiftly

The next step is to execute your plan quickly and efficiently. This is the longest part of the project, so you need to work smart to complete this phase on time. From a project management perspective, this work includes

  • Manage the baseline schedule and budget
  • Focus on initial scope of work, and manage scope changes when they occur
  • Communicate proactively
  • Manage risks and issues
  • Make sure quality meets the customer expectations
  • Manage the project team to get them to perform their best work for you

3. Close and learn

When you've produced all of your deliverables and handed them over to your sponsor or customer, you're ready for closure. Do this by releasing project staff, contractors, suppliers and equipment. Then hold a lessons learned meeting and circulate the results so that they can be leveraged by projects ion the future.

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