Three Steps to Create a Project Closure Report

Project Closure report helps you take the steps needed to formally wind-up your project. It is critical that you complete the Project Closure phase properly, as the manner within which these closure steps are taken will determine the final success of your project.

“Here's the TenStep guest blog post "Three Steps to Create a Project Closure Report":

The Project Closure Report allows you to document the reasons for closing the project, as well as the steps you intend to take to do it properly. There could be a lot of loose ends to tie up, including the following.

Section 1: Validate Completion Criteria

Before you take action to close the project, you need to determine whether all of the project closure criteria have been fully satisfied. For example:

  • Have all the project objectives been completed?
  • Has the project resulted in the stated benefits?
  • Have all of the deliverables been produced?

You will need to perform a review of the project to determine whether these criteria have been met.

Section 2: Close Outstanding Items

If you're confident that the project has met all of the completion criteria, then the next step is to list any outstanding items. These are typically activities listed as incomplete on the Project Plan. However, they may also be issues, punch-list items or general items that are outstanding and require attention. As you list each outstanding item, you also need to identify the actions that are needed to fully resolve them.

Section 3: Complete Closure Actions

After determining that the project is ready for closure and listing the outstanding items, you can now list all of the actions needed to close your project. These actions may include:

  • Handing over the final deliverables to operations or the customer.
  • Collating and filing all project documentation.
  • Terminating all supplier contracts and contractors.
  • Releasing project staff, equipment and materials.
  • Communicating the closure of the project to stakeholders.

Once you have completed the three sections above, you're ready to complete a Project Closure Report. After completion, the report is presented to your Project Sponsor for signoff.

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